Interest Owners

How do I transfer interest due to death of an owner with a will?
If the owner had a will and it was or will be probated in the state of Mineral Interests, please provide a copy of the following:

• Death Certificate
• Letters Testamentary or Letters of Administration (not given in Muniment of Title)
• Order Admitting will to Probate
• Final Decree (for Oklahoma probate)
• Will

Any questions regarding these documents can be submitted to [email protected].

How do I transfer interest due to death of an owner without a will?
If the owner did not have a will or will not be probating a will please provide a copy of the following:

• Death Certificate
• A completed Affidavit of Heirship (PDF) (it is strongly recommended to file in the County of mineral interests). 
• The Will

Any questions regarding these documents can be submitted to [email protected].

How do I change my address?

Complete and return the Change of Address form (PDF) to the address, email or fax provided on the form. Please allow at least four weeks for the update to be processed.

What is needed when there has been a purchase or sale of interest?

Provide a copy of the conveyance (such as a deed or assignment) filed of record in the county or parish where the property is located.

What is needed for personal name changes?

Provide a copy of the court order supporting the requested name change (such as a divorce decree which reinstated the owner’s maiden name) or a copy of a marriage certificate.

What is needed for corporate name changes?

• Provide a copy of the Certificate of Name Change and submit a new W-9 form if a company or corporation has changed its name.
• Provide a copy of the Certificate of Merger and submit a new W-9 form if a company or corporation has changed its name due to a merger.
   

What is needed for Powers of Attorney, Agents and Legal Guardianships?

• Provide a copy of the Power of Attorney if an owner has appointed an attorney-in-fact.
• Provide a copy of the Agency Agreement if an owner has appointed an agent.
• Provide a copy of the Letters of Guardianship if an owner has been declared by a court to be incompetent or incapacitated or is otherwise deemed by a court to require a court-supervised legal guardian.
   

What is needed for Trusts?

• Upon the creation of a trust, provide a copy of the trust agreement (or the Memorandum of Trust) and the conveyance which transferred the interest to the trust and which has been filed of record in the county or parish where the property is located.
• Upon the termination of a trust, provide a copy of the Dissolution of Trust and the recorded conveyance which transferred the trust’s interest to the beneficiaries.